How To Create A Lasting Onboarding Experience For Your New Hires ?

 

Traditional onboarding is often a stereotyped experience for majority of new hires because it is focused on extremely dry and monotonous processes, like filling a lot of forms, attending company induction, going through heap of new rules and regulations, etc. Almost every organization follows a similar process forcing new employees to experience ‘not so good’ first few days.

Surveys reveal that organizations who don’t concentrate or put efforts in making this process better, are more likely to face lower retention rates and significantly declined employee motivation and satisfaction.

Follow these simple yet effective measures to make the process a long-lasting memory for your new hires.

Don’t leave everything for the joining day

Make sure that all the necessary paperwork (which doesn’t include employee’s presence) is completed before the employee’s joining date. In this way, his/her first few days won’t be occupied in just filling out forms. Welcome your new employee with a welcome kit having all information regarding his/her role, company policies, common rules and regulations, etc. Also make sure that the team he/she is joining already recognizes the new hire by his/her name. This will give them a sense of friendliness and will help them in gelling with the team more easily.

Embrace technology to collect & reuse new employee information

No one likes to complete same forms again and again or provide the same information over and over again in different forms. Same goes with your employees; they too feel irritated when you give them a bunch of forms to fill and every form starts with, Name, Address, etc. Leveraging the power of technology and using online forms requiring candidates to fill information only once as well as automated workflows will help you remove the hassles and headaches caused during the on-boarding process. It will help employers / HR managers pull out some general information about the new employee and spare them the horror of filling never-ending forms right on their first day of joining.

Assign a mentor for work-related help and a colleague to guide them around

When a new employee joins an organization, he/she is not in any way different than a school child on his/her first day at a new school. Everything needs to be figured out, like where’s the classroom or the cafeteria, etc. Your new hire is also in the same confused state. Thus, assign one of his teammates to show him around and get introduced to every concerned person. Also, make sure you have a mentor assigned for him to help him get introduced to his work and how things are getting done at his new workplace.

Use gamification to make his/her first few days full of fun

Several organizations have started opting for gamification strategy to make their new hires comfortable as soon as they can. This includes several games that are played in the organization or within the team so that new employee can easily bond with the company culture and his/her colleagues. This is a far better way to have your new employees get comfortable, than providing them with monotonous presentations, lectures, reading materials, etc.

Taken as a whole, these simple tips will help your new hires connect with the organization’s culture more quickly and easily. Moreover, they will have a lasting experience with extensive satisfaction and motivation to work for the organization in a much better way.

Managing Employee Life Cycle Through The Finest HRMS Solution - TeamWise

 A lot of balls juggle at the same time when it comes to HR activities or managing your organizational workforce. To keep your business’s head above water, HR need to create transparency in communication, handle remunerations, manage time and labor for optimized performance, administer company benefits and track employee skills to predict and manage future needs.


Current era marks as the new additions in HRMS, unlike before when it was meant only for hiring and payment. Thus to drive your business strategy in the right direction, utilizing a great HRMS solution is a must. Generally, HR time is mostly taken up by administrative works, leaving minimum time for analysis, planning and improvement. TeamWise is all set to balance this dissimilarity and will equip your HR Team to work smart.


“Take care of your employees and leave all HR activities to TeamWise – Your One Stop Solution for effective Human Resource Management.”

With TeamWise You Can:

Perform hassle-free recruitment.

Automate and accelerate all on-boarding activities to ensure a perfect start for an employee to the corporate journey. Our recruitment solution helps in ensuring complete transparency and control throughout the hiring process right from initiating resource request to joining of the employee. This not only quickens up the administrative processes, but at the same time makes the candidate evaluation process easier.


Analyze individual’s performance.
It enables you to identify and analyze employee performance through reports based on monthly performance tracking defining their contribution towards the organization. This further helps the employers to take crucial decisions best suited for fulfilling organizational goals and make future arrangements.


Track employee in-out timings.

A fully automated system for recording and managing employee attendance which can be seamlessly integrated with any time tracking devices such as Card swipe systems, Biometric readings, etc. The employee in and out timings are properly monitored to analyze the employee productive hours which eventually helps in generating the remunerations according to that.


Manage leaves and leave requests.

Our leave management system helps employees send leave requests and get approvals without any hassles. On the other hand, employers are provided with the ability of tracking the applied leaves and get the necessary reports as and when required.


Have a smart compensation management system.

With the payroll system provided in our HRMS, it is extremely easy to manage employee payrolls and other financial accounts without any errors. The hectic job of calculating various taxes can be easily performed in a single click with utmost accuracy and 100% precision keeping the attendance calculation in account.

 Identify and retain top talent

This system provides you the enterprise-wide visibility of your workforce so you can easily identify successive employees for key future positions. It simplifies this complex task by reviewing monthly performances and ensures success and growth of your organization. The top talent identified, then can be retained by providing training for their overall development thereby nurturing company’s benefits.


Handle employee grievances.

The grievance handling system makes sure that employees’ problems are handled before they are escalated and employees develop a sense of trust in the organization and its policies. The process includes assigning of complaints and monitoring its status until it is completely resolved.


Have employees give and take feedbacks.

Feedback system is extremely important in making your employees realize their performance and growth. This system sets a platform to give and receive feedbacks from subordinates, managers and supervisors on a regular basis based on the individual’s performance.

Carry out the overall workforce management with auditable records.

The dashboard provides a bird-eye view of the overall insight of workforce potential. It enables HR managers and senior executives to analyze HRM practices, employee statistics, organizational success, reports and any upcoming tasks. Along with this, employers can identify their competitive advantages and the areas where special attention is required.

Experience the ultimate TeamWise Advantage

TeamWise caters the HR executives with the most powerful system that will help them in improving recruitment and selection costs, reducing administrative burden, deliver organizational benefits with improved profitability, enhance the quality of day-to-day management, create a best-fit workplace environment and most importantly build a better workforce culture.

Dropping Employee Performance: Whose Fault Is It?

Has it ever happened that you are so contended with your great hiring and just waiting for the teams to thank you with positive feedback that you acquired a wonderful resource, but to your surprise, you get negative feedback from the team and the performance of that candidate is in negative numbers. 

Alas! Bad luck…But this might have happened to every one of you once in your career. You get to regret your decisions some time later, even being cent percent sure about the respective candidate at the time of joining. 

Though, underperformers are everywhere, but the worst case scenario is when smart candidates start to underperform. There are many reasons that contribute in deteriorated performance of these individuals.

 Some of the major contributing factors are listed here:

Unclear Goals or Deliverables: Many employees struggle so hard, but still fail to clearly understand what is expected of them. This cannot be completely their fault as their managers may give them vague or incomplete description of what exactly they want from these individuals.

Mistakenly Misjudged: Famous saying, ‘don’t judge someone through the cover’, same applies here. Sometimes, hiring managers just judge the candidate through the skills and qualifications written on the resume. They might overlook the other skills gap in front of the confidence shown by the candidate. 

Not the Right Fit: “Fit” is the keyword for today’s dynamic corporate scenario. It is probably most difficult to determine if a job candidate will be the right fit for the organization or not. Moreover, the success (or failure) of an individual very much depends on how he/she gels with company interests, goals and objectives.

Unhealthy Relations with Manager: This is the number one reason for any employee to underperform. Usually, managers fail to understand that their approach “one size fits all” does not work while managing different individuals.  Poor rapport with the supervisor or manager generally lowers down employee morale and will to perform. 

Being Underpaid: While many believe they don’t, but, compensations DO matter! Every employee wishes to be fairly and competitively paid. While an employee is in his/her learning phase, he/she may work being less paid, but a good performer cannot work in considerably less salary as per industry standards.

These are the major reasons why smart Employees underperform. To have a consistently higher performance from employees, organizations need to put some hard efforts in these areas and try to keep the zeal and enthusiasm intact within the employees. 

As A Recruiter, Are You Performing Your Duty Well??

This seems to be one of the toughest things for a job seeker- to get a ‘rejection letter’. A job seeker is in constant hope of getting a positive reply from the recruiters, but worse than this is waiting for a response for too long that finally ends up with a NO!

Sadly, job seekers are in a pitiful situation with no mercy from the recruiters at all!

But, from the recruiter side, it is a ‘not-so-professional’ thing. When you call a candidate for an interview or a recruitment process, it is your responsibility to make candidate aware about the proceeding, no matter you wish to take his candidature forward or not!

They strive really hard to come out clean in all the filters that you put, and as they come closer, the hope becomes concentrated to occupy that position. Many a times, the HRs don’t even consider informing the rejected candidates. But sometimes they get stuck due to lack of time, or getting inappropriate response from the department heads or decision-making authorities. 

These reasons and situations have been into existence since a long time now, but you can end it and place yourself as a genuine and responsible recruiter. 

With TeamWise Recruitment Management System, you can accelerate the whole process from generating resource request to the recruitment process proceedings including request flow, scheduling, etc. The HR managers can remain updated about the rejected and shortlisted candidates and notify them well in time so that none of the job seekers is left wondering about the respective job vacancy. 

Every Job seeker has the Right to be Notified about his Candidature!

It’s Completely Fine To Speak Out And Point Your Boss’s Mistakes!!

How do you react to situations when you find that the project you are working on is not going in right direction, or if you know that your boss is wrong? If your answer is “I do nothing about it” – you are definitely not the only one. 

Research studies have always pointed out the fact that more than 50% of employees do nothing on finding any systemic error in organizational framework or if they are not treated rightly. Even the senior management failed to take proper actions if they find any mysterious activity in the company. 

 

Here, the problem is- How To Speak? How To Blow That Whistle??

  

Employees are generally haunted by the fears of losing their jobs or landing into conspiracies if they go out of their way and make a noise. These conversations are undoubtedly difficult, but someone has to take the forward step to make things better or get on the track. 

The remedy is: It is always better to write if you can’t speak!! That’s the catch!

 

How good it would be if you had a complaint filing system, where you can go and register your complaint. Moreover, you can keep a track of the processing of your complaint! TeamWise Complaint Centre frees you from the burden of taking so many issues in your head.  You can simply register your complaint over the HRMS software and get a complete evaluation of the problem along with a satisfactory solution. 

Hence, this will not only make your employees stress free, but will also enhance the level of trust and companionship between the organization and the employees.

Is Your Organization Facing Leave Sickness??

Unscheduled employee absences and leaves paralyze the organizational workflow and disrupts the whole work environment. Thus, to reduce the impact of these unplanned absences, organizations must have well-written and specified policies that restrict employees from de-railing the healthy and dynamic working environment.